Frequently Asked Questions
How do I hire a vehicle?
You can either ring us, or make a booking request and we will ring you back once dates and price have been accepted. Payment is made to confirm a booking.
Do I need to send you anything?
You will need to email two proof of addresses dated within the last 90 days across to us to confirm your current address, and if moving house confirmation of your new address. (Accepted documents are detailed at hvrdocs.co.uk). You will also need to email across a copy of your driving licence, and if you have an old style licence, your passport for photo identification. Please send these to firstname.lastname@example.org.
How do I share my driving licence with you?
You will need to visit https://www.gov.uk/view-driving-licence and using your National Insurance number, driving licence number and your postcode, generate an 8-digit code that us to allows us to view the licence to confirm any convictions. This is required for all drivers being named on the hire agreement. The code and driving licence number need to be sent by email to email@example.com.
What time do rentals start and finish?
Rentals start at 9am, but to allow time the vehicle to be inspected upon return, it must be returned by 8.30am. Please ensure you arrive to collect your van at 9am. Vans can be returned anytime before 6pm if you have finished with your van early, or between 7am and 8.30am on the day the van is due back. We cannot accept returns outside of these hours.
How long do I need to have held my licence?
All drivers need to hold full valid UK driving licences, held for at least two years.
What does the advertised price include?
Our advertised prices include the VAT element. The rental charge includes fully comprehensive insurance, breakdown, and general wear and tear. Also included is a 150 mile per day mileage allowance. A nominal charge of £5.00 is made for upto 250 miles, or £10.00 for over 250 per day.
Do I require a special license to drive a van?
No. All our vehicles are 3.5t and under, which is the same category as a car on your driving licence.
How old do I need to be to rent a van?
Unlike most other local companies, you can drive our vans from 21 years of age. There is a small supplement of £7.00 per day for under 25s for insurance purposes. Unfortunately we have a maximum driver's age of 75.
Can anyone else drive the vehicle?
Yes they can. However, they must be named on the rental agreement, and their driving licences and share codes need to be presented as per the main driver. For each additional driver a small charge of £5.00 per day is required for insurance purposes.
I have some points on my licence, can I still hire a vehicle?
Yes. As long as you have not received more than 6 penalty points in the last 36 months, and you don't have any offences in which 4 or more points were added that have not yet expired. You cannot hire a vehicle if you have a prosecution live or pending for the following. AC10 to AC30 (inclusive), BA10, BA30, CD40 to CD90 (inclusive), DD40 to DD90 (inclusive), DR10 to DR80 (inclusive), IN10, MS50, or TT99.
My plans have changed, what should I do?
Unfortunately we cannot offer cancellations on bookings, however we do try and be flexible, and where enough notice is given we will be able to swap your hire to a future, available date.
What are my obligations when driving one of your vehicles?
We ask that you treat our vehicles with respect and care, and drive carefully and with due diligence. We believe in safe driving, so we can end a rental if any driver is seen using a hand held mobile phone, or committing an offence of dangerous driving, driving without due care, or inconsiderate driving. Any speeding fines, or penalty charge notices are the responsibility of the hirer, who under the Road Traffic Act, act as the 'owner' of the vehicle whilst on hire.
What happens if I damage the vehicle?
Whilst the vehicle is under your care, as the hirer you are responsible for any damage, including that of to tyres and windscreens. The vehicles have fully comprehensive insurance, with a standard excess of £500.00. However, for drivers 21-23, the excess is £1000.00, and drivers 24-25 £750.00.
I am running late, what should I do?
You need to let us know as soon as possible, so we can extend the insurance for the extra period, and advise you of any extra charges due.
What happens if I break down?
In the highly unlikely event there is an issue with the van, they are covered by 24hr nationwide recovery.
What should I do in the event of an accident?
Firstly, stay calm. If anyone is hurt or there is any damage to other vehicles, notify the police immediately and make sure you get an incident reference. If there are casualties, these of course take priority over everything else, but make sure by assisting them you are not putting yourself in danger. Get details of witnesses, and take photos if possible. You need to contact the insurance company as soon as practicable, and then let us know. You must forward any correspondence received, to ourselves as soon as possible.
What do I do when I return the vehicle?
The vehicle must be returned with a clean interior, and with a full tank of fuel, or unfortunately a valeting charge or refill charge will be required. Please notify any damage.
What is the deal with the fuel?
All our vehicles are supplied with a full tank, and therefore must be returned as such. If a vehicle is not returned with a full tank, the fuel is charged to you at the cost to us, along with a £20.00 fee to cover the time for our staff member to fill the van, the admin and card processing costs, and to act as a reasonable deterrent to ensure the policy is adhered to.
Modern vans are fairly easy to drive, many describing them as 'car like'. All our vans have CD-players and power steering etc., with comfortable and ergonomic cabs.
Despite the above, there are still a few differences you will need to remember when driving a van for the first time.
On national speed limited roads, there are some differences compared with that of cars.
Motorways: 70mph (no change)
Dual Carriageways: 60mph
Single Carriageways: 50mph
You will need to take into consideration the size of the vehicle. Watch out for height and width restrictions. Most vans can fit where cars can width ways, but be careful if you have a luton van, as they are wider than cars and standard panel vans.
Take care when reversing, don't be afraid to have someone direct you back, or even stop the vehicle in a safe place and have a look to check that you are on course.
Remember, there is no central rear view mirror, so use your side mirrors more often while driving so you know what is behind you, as vans can have larger blind spots.
A van, especially when fully loaded, will be slower to stop, and less stable when cornering compared to a car. Be careful on the weight of the load you put into the van. We advise customers on collection as to the payload of the van, the penalties for overloading can be severe, so please ask for any advice.
Watch out for the rear overhangs on our vehicles, especially the wider Lutons, and longer XLWBs. Take more care when taking low speed tight turns. Use the mirrors to help position the rear axle and overhang.